Why switch
One bill instead of seven. One login instead of a dozen tabs.
Each tool you pay for does one slice of running a center. Stitching them together is its own part-time job. Here’s what a single platform does that the patchwork can’t.
One platform does the whole job.
Everything it takes to run a center, what centers use for each part now, and the single bill that covers it.
| The job | What you’re using now | CenterSuite |
|---|---|---|
| Families and student records | Spreadsheets, a CRM | |
| Email and campaigns | Mailchimp, Constant Contact | |
| Lead and inquiry tracking | HubSpot, spreadsheets | |
| Class scheduling | Booking apps, paper | |
| Attendance and check-in | Paper sign-in sheets | |
| Staff scheduling and time clock | Homebase, QuickBooks Time | |
| Payroll prep | QuickBooks Time + manual | |
| Family texting | SimpleTexting, a separate app | |
| Billing reminders | QuickBooks + spreadsheets | |
| Reports across everything | Exports + spreadsheets | |
| Logins and bills | 6–7 subscriptions | One |
Examples reflect tools centers commonly use; products and plans vary. Names are trademarks of their respective owners, shown for comparison only.
Add up what you pay now.
A typical center runs six or seven subscriptions to do what CenterSuite does in one. Here’s the math most centers find when they total it up.
The usual stack, per month
- Email marketing tool$35–80
- Scheduling and attendance app$20–60
- Staff scheduling and time clock$25–60
- Payroll and time-tracking add-on$20–40
- Family texting service$30–80
- Lead tracking or CRM tool$25–65
- Online forms and e-signatures$15–40
- Spreadsheets, and the time to keep them in synchours
Typical total$170–425+
CenterSuite
$185/month
Everything included. One login, one bill, and everything talks to everything else.
or $1,850 a year, two months free
Ranges reflect common published prices for comparable small-business tools as of 2026; your actual costs vary by plan, add-ons and contact count. CenterSuite is $185 a month, everything included.
The real cost isn’t the subscriptions.
It’s the time spent keeping six tools in sync, and the things that fall through the gaps between them.
Double entry
A new family gets typed into the scheduler, the email tool and a spreadsheet. CenterSuite takes it once.
Exports that don’t match
Names, IDs and dates never line up between tools. One platform means one source of truth.
Things that slip
A missed reminder, a parent nobody texted back, a month nobody billed. When it’s all connected, the system catches it.
Already comparing the all-in-ones?
Platforms like Teachworks, TutorBird and Oases run classes and billing well, but they stop at the classroom. You’re still bolting on a staff scheduler, a time clock and a texting app.
CenterSuite runs the whole front desk too: a live check-in board and attendance, staff scheduling with a real time clock and payroll prep, two-way family texting, and level and progress tracking, right where your families, classes and billing already live.
One login, one bill, the entire day.
Moving over
And switching isn’t the nightmare you’re picturing.
We do the heavy lifting with you. Your families, students, schedule and staff come over for you, set up to match how your center already runs.
- 1We bring your data over. Your existing families, students, schedule and staff, imported for you.
- 2We set it up your way. Configured to match how your center already works.
- 3You run both side by side. Keep your old tools until you’re confident.
- 4Real help throughout. From people who understand the work.
How hard is it to switch?
Easier than staying on the patchwork. We migrate your families, students, schedule and staff for you, set things up to match how your center runs, and keep you on your old tools until you’re confident. You’re not doing this alone.
Do you help us move our data over?
Yes, migration is included. We bring your families, students, schedule and staff across and set it up to match how you already run, so nobody is retyping a roster.
Can I try it before paying?
Yes. Spin up a live demo on showcase data in about a minute, or book a guided walkthrough on data that looks like your center’s. No commitment either way.
What does support look like?
Real help from people who understand a busy center: hands-on onboarding, the data migration itself, and ongoing support once you’re live.
Ready to consolidate?
A short, guided walkthrough is the fastest way to know if it fits how your center runs. Or spin up your own live demo now and click around.
Ready already? Sign up and start today